Administrative Assistant Communications and Publishing Department | Frankfurt (Germany) | Permanent (Full-Time, 40 Hours/Week)

The Administration Assistant operates within established processes and systems, providing reliable execution of defined tasks while supporting the broader production team. The role contributes to the efficient delivery of creative projects through strong organizational discipline, attention to detail, and effective support of day\-to\-day operations. **Administrative \& Financial Coordination** * Process and manage invoices in accordance with established financial procedures, ensuring accuracy, proper coding, and timely submission. * Assist in the preparation, tracking, and administration of contracts and vendor documentation. * Maintain up\-to\-date financial and administrative records to support production activities and reporting requirements. * Liaise with internal stakeholders and external vendors to ensure documentation is complete and compliant with policy. **Project \& Workflow Support** * Provide administrative support across multiple active production projects, ensuring tasks are completed within agreed timelines. * Use Workfront, Monday.com, and similar tools to update tasks, track progress, and maintain project visibility. * Support the Creative Production Project Coordinator in maintaining accurate schedules and workflow data. * Ensure project information and documentation are consistently updated and accessible within systems. * Support correlation, VIO, and IP approval processes by uploading files and required information to designated systems, tracking approval status, and coordinating with content creators and the correlation manager to ensure timely progression through review workflows. **Data Management \& Reporting** * Maintain and manage data within spreadsheets, including budget tracking, invoice logs, and project records. * Ensure a high level of accuracy, consistency, and integrity across all data inputs. * Prepare standard reports and summaries to support operational oversight. **Departmental Support** * Organize and maintain str