Receptionist On-Call

Description: **Purpose and Scope** To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position provides general front office, bilingual receptionist, switchboard services for the Diocesan Pastoral Center, coordinates meeting and conference room schedules, and provides administrative support for the Director for Facilities Management, and the Office of Buildings and Properties. **Essential Job Functions** *Reasonable* *accommodations* *may* *be* *made* *to* *enable* *individuals* *with* *disabilities* *to* *perform* *the essential functions.* * Provides front desk coverage and ensures consistent telephone support is maintained during all building operating hours. * Coordinates, schedules, and maintains the calendar for Diocesan Pastoral Center meeting and conference rooms, including noting the Saint of the Day and posting schedules on the Diocesan HUB and outside conference room entrances. Collaborates with the Director of Facilities Management, and the Office of Buildings and Properties staff, Chef, IT, Security, and Maintenance teams to coordinate building use. * Follows up two days in advance of scheduled events to confirm set\-up, food service and AV requirements with the event coordinator. * Maintains and supports usage logs for Conference Center room reservations, documenting all requests and updates, and communicating changes to the appropriate staff. * Greets and directs visitors in a professional manner. Maintains visitor sign\-in log that lists visitors and parking information. Contact the department or appropriate staff member when guests arrive. * Ensures compliance with building security procedures for visitors, monitors access through the reception area, and contacts Security Officers as needed for assistance or to address security concerns. * Direct the homeless who are seeking food, shelter, clothing, and travel assistance to the appropriate agency. Keeps current listing of agencies that provide services. * Rec