Office Manager - Construction

**American Fence Company** is hiring a **Construction Office Administrator**. Pay range is **$28\.00 \- $36\.00/hour** DOE. Successful candidate will be very well organized, have excellent communication skills and be computer literate. Must have prior experience in construction industry and contract administration. **About Us:** **American Fence Company** , founded in 1948, is one of the largest installer of rental and permanent fence that is focused on future growth. We provide a high quality of fencing solutions by valuing our employees which has resulted in average tenure of 9 years of employment. **Overview of Duties:** * Accounts receivable and billing processing including, entering invoices into current system and AIA/Customers Pay Application. * Conducts cash reconciliation including verifying check information, running checks through Certegy system for checks that come in the mail, collecting all C.O.D. monies, preparing and depositing checks/cash, running credit cards, retrieving credit card batch settlement, posting payments cash/check/credit card batches in current system, creating deposit summary, preparing and distributing daily cash balancing packet. * Conduct collection activities including running aging report, make collection calls, discuss with Branch Manager and Sales Personnel, and follow company collection procedures. * Enter all notes for any collection activity in current system. * Maintain job and contract files with all pertinent paperwork i.e. contract, credit approval, contract/P.O. approval, change orders, R.O. quote sheets, materials issuing, sub addendum, preliminary notices, billing and recap sheets. Prepares preliminary notices per company policy and file in job file. * Maintain and reconcile petty cash drawer and input in current system. * Obtain approval from branch manager and forwards invoices received at the branch to corporate office. * Approve and assign Report of Order (R.O.) number to new jobs and to existing jobs by ob