Technical Services Administrative Assistant

Be the Engine Behind Seamless Project Execution Are you highly organized, detail\-driven, and energized by keeping complex projects on track? Join our team as a Technical Services Administrative Assistant (Project Coordinator) and play a critical role in supporting field operations, engineering, and sales teams from project kickoff to closeout. In this fast\-paced, high\-impact role, you’ll be the central hub that keeps projects moving—ensuring accuracy, compliance, and efficiency every step of the way. Requirements What You’ll Do * Drive Project Setup \& Coordination Initiate projects by setting up jobs, coordinating systems (IQ, Teams), and ensuring everything is in place for a successful launch. * Own the Project Closeout Process Wrap up projects efficiently by auditing, exporting, and closing out jobs and Teams while maintaining clean, organized records. * Be the Go\-To for Data \& Documentation Maintain accurate project trackers, job databases, and documentation systems that keep teams aligned and informed. * Support Communication \& Reporting Draft and refine customer communications, generate reports, and deliver weekly project updates. * Ensure Accuracy in Labor \& Payroll Data Conduct daily labor hour reviews, corrections, and audits to ensure accuracy and compliance. * Keep Field Operations on Track Manage on\-site work reports, ensuring timely and accurate submissions from field teams. * Organize Critical Project Records Create and maintain job binders, inspection forms, and documentation for easy access and compliance. * Assist with Vendor \& System Processes Support vendor onboarding, maintain databases, and assist with administrative workflows. * Collaborate Across Teams Work closely with engineers, sales teams, field staff, and vendors to keep projects running smoothly. * Improve Processes \& Efficiency Identify opportunities to streamline workflows, clean up systems, and enhance operational effic