Senior Assistant, Administrative

### **JOB SUMMARY** Provides advanced administrative and computer support to Director and/or Assistant Director and their departments. ### **MAJOR RESPONSIBILITIES** * Initiate and follow\-up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources. * Generates department correspondence and/or reports. Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and/or reports. Disseminates data/information to the appropriate parties. Prepares expense reports. May create presentations and/or corresponding materials. * Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary. * May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments. Makes travel and/or training arrangements when necessary. * Provides administrative support, direction, guidance, and/or training to department. Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, work space coordination, sourcing and other logistical needs through standard UO/UPR procedures. * Understand and actively participate in Environmental, Health \& Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. * Performs other duties as assigned. ### **ADDITIONAL INFORMATION** * Proficiency in MS Word and Excel required. Proficiency in MS PowerPoint and Outlook preferred. Familiarity with UO systems is a plus. * LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries or complaints from customers/clients, regulatory agencies, or members of the business community. * MATHEMATICAL SKILLS: Abil