Sales Coordinator

Description: **Be the Backbone of Our Sales Team.** At the DoubleTree Campbell Centre, big events and successful sales start with strong support behind the scenes. As a Sales Coordinator, you’ll be the go\-to partner for our Director of Sales, Sales Managers, and Catering team—keeping things organized, communicating with clients, and ensuring every detail is in place. If you’re detail\-oriented, thrive in a fast\-paced environment, and love working with people, this is the role for you. **Job Summary** The Sales Coordinator provides administrative and clerical support to the hotel’s sales and catering team while assisting in light selling duties for small groups and functions. This position plays a key role in ensuring smooth communication between clients and the hotel, supporting the sales team in reaching their goals, and helping deliver memorable experiences for our guests. **Key Functions \& Responsibilities** * Provide administrative support to the Director of Sales, Sales Managers, and Catering Manager * Prepare proposals, contracts, reports, and correspondence for clients and the sales team * Maintain accurate records in sales systems (room blocks, contracts, event details) * Assist with light selling duties for small groups and functions as directed * Communicate professionally with clients, responding promptly to inquiries and requests * Coordinate internal communication between departments to ensure client needs are met * Assist in preparing Banquet Event Orders and group resumes as needed * Support site tours, client visits, and pre\-event planning activities * Handle general office duties such as filing, answering phones, and scheduling appointments * Attend meetings and provide accurate notes, follow\-ups, and task tracking * Approach all guest and associate interactions with warmth, professionalism, and service focus * Maintain regular attendance in compliance with Avion Hospitality standards, including availability for some weekends and holiday