Administrative Assistant - Ambulatory

**Position Title** ================== Administrative Assistant \- Ambulatory Bloch Radiation Oncology Pavilion **Position Summary / Career Interest:** --------------------------------------- Responsibilities include performing daily administrative support for the operation of the division. Provides advice and information regarding established policy and procedures to faculty and staff within the division. Plans and coordinates division meetings.Accountable to the Senior Administrator in ensuring all departmental and organizational policies, process and procedures are followed. **Responsibilities and Essential Job Functions*** Manages daily operation of the office. * Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel). * Gathers data and prepares divisional reports. * Executes the transmission of biweekly payroll for the division/section. * Maintains budgetary records for the division. * Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions. * Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations. * Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director. * Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses. * Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. * These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary d